During semester study abroad, students must maintain a standard full load of courses, as defined by the host institution; this would typically be equivalent to 15-16 credits at Emory. You should check with both your overseas coordinator and your Study Abroad Advisor to verify your registration.
In addition to Emory College academic regulations, students are also required to follow the academic policies of the host intuition overseas and/or the program provider of the study abroad program. In the case where the host institution overseas has a different policy than Emory College Study Abroad and/or Emory College, students must follow the academic policies as outlined below. Students should contact their Study Abroad Advisor regarding any questions about these policies.
S/U Designation (Pass/Fail)
ALL courses overseas must be taken for a letter grade at the host institution. However, Emory College allows students to designate up to one course per semester as S/U (note: only 20 graduation hours may be taken S/U at Emory). Language courses are considered integral to the study abroad experience and therefore cannot be taken as S/U. Courses intended to satisfy a GER also cannot be taken S/U. Most courses needed for major requirements cannot be taken S/U, so you should obtain approval from your academic advisor before making the decision to take a class for your major as S/U. If you want to take a semester (or year-long course) S/U, you must notify Emory College Study Abroad in writing within 16 calendar days of the first day of classes of the study abroad program. After this period, no S/U election or changes can be made. You must receive a confirmation email from your Study Abroad Advisor to finalize your S/U request. Please keep copies of all such emails. Your grade for the course will be changed to "S" or "U" upon receipt of the overseas transcript; you must earn a grade of "D" or better for the class to receive the "S" grade.
To fulfill a GER abroad, you must obtain approval from the relevant department on campus. For instance, if you want to fulfill the HAL requirement of SPAN 312, then you must meet with the Faculty Study Abroad Representative in the Spanish department. The Representative must assign the course with the Emory equivalent of SPAN 312 and sign the Academic Course Plan (or provide an email to Emory College Study Abroad with the approval). For a full list of General Education Requirements, please click here.
Writing Requirements (WR)
Students may not fulfill WR overseas.
In rare cases, students may find a PE course offered for academic credit on the program abroad. Students are only allowed to enroll in ONE PE credit while abroad, and they will only earn 1 credit hour for the course. The course must appear on the overseas transcript for academic credit in order to be transferred into Emory. Pre-approval is required by the PE Department. The PE Department does not grant any retroactive approval; therefore, all students must obtain pre-approval either before departing or upon arrival to the overseas program.
Business School Courses
Emory's Business School will grant up to one business course equivalent for College students abroad, contingent upon review of the course description and/or syllabus. Therefore, College students can only take one business course while abroad on an Emory-approved semester study abroad program.
Partial Withdrawal Policy
Emory College Study Abroad requires that all students maintain a regular full-time load of academic courses while studying abroad (15-16 hours, depending on the specific program). If you drop below 15-16 hours without prior approval from Emory College Study Abroad, your participation in the study abroad program may be jeopardized, and you may be dropped from your study abroad registration at Emory.
As stated in the Emory College academic regulations, "students may withdraw from one or more courses until 4:00 pm the Friday of the sixth full week of class of the semester after the drop-add period" (Emory College Catalog 2007-2009 edition p.59). For students who are studying abroad, the following applies for partial withdrawal:
You must maintain a regular full-time load of academic courses while studying abroad (15-16 hours, depending on the program). You may drop a course based on this partial withdrawal policy as long as you still maintain a course load of 15-16 hours. In order to initiate a partial withdrawal in this case, the process is as follows:
You may withdraw from a course until 4:00 pm the Friday of the sixth full week of class of the semester based on the academic calendar of the host institution.
You must notify your Study Abroad Advisor via email if you withdraw from a course.
If you withdraw after the official drop/add period at the host institution, but before the sixth full week of class (as defined above), you will receive a "W" on the Emory transcript.
If you withdraw after the sixth full week of class (as defined above), you may receive a "WF" on the Emory transcript, regardless of the specific withdrawal policy at the host institution.
All partial withdrawal requests for students will be reviewed by the Study Abroad Advisor and Senior Associate Director and will be considered for final approval by a dean of the College in the Office of Undergraduate Education.
In some extenuating circumstances, you may request to drop below the regular full-time load of academic courses (15-16 hours) while studying abroad. Extenuating circumstances may be defined as medical need, family emergency, death in the immediate family, or other significant circumstances resulting in unforeseen hardship. In order to initiate a partial withdrawal in this case, the process is as follows: You must submit a formal letter of petition (via email to the Study Abroad Advisor or fax 404-727-6724) describing your extenuating circumstance and provide supporting documentation (such as a letter from a medical doctor).
Petitions will be reviewed by the Study Abroad Advisor and Senior Associate Director.
Petitions will be considered for final approval by a dean of the College in the Office of Undergraduate Education.
If you do not request approval prior to withdrawing, and you drop below 15-16 hours while studying abroad, your participation in the study abroad program may be jeopardized, and you may be dropped from your study abroad registration at Emory (resulting in "WF" grades for the academic term).